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Workplace Reservation System

Empower employees to easily find and book a desk or meeting room that fits their needs in terms of capacity, comfort, equipment, or proximity to colleagues

Multiple touchpoints

A wide range of touchpoints assist different types of users in different situations across the workplace

Real-time occupancy

Live data from sensors shows space availability in real-time on floor plans and automatically releases empty meeting room bookings

One-stop shop

Integrated hospitality management melds workplace reservations with visitor handling

Multiple touchpoints

A wide range of touchpoints assist different types of users in different situations across the workplace

Real-time occupancy

Live data from sensors shows space availability in real-time on floor plans and automatically releases empty meeting room bookings

One-stop shop

Integrated hospitality management melds workplace reservations with visitor handling

Workplace reservations made easy

Labtop with Workplace web interface screenshot

Web

Conveniently book spaces and add services, equipment and visitors all at once. Empower workers through self-service and advanced workflow features for more complex reservations

Mobile apps

Mobile app

More than a mere reservation app, this workplace digital assistant makes it easy to book spaces, collaborate, view live data on floorplans and locate coworkers.

Labtop with Workplace floor plan screenshot

Web app

A responsive web app for anyone anywhere who needs access to the office environment and book spaces based on real-time (sensor) data

outlook add-in screensho

Outlook and Google sync

Conveniently find and book spaces when making a Google or Outlook appointment and keep all reservations synced across all devices in real time.

Meeting room reservation

Room Display

Ideal for short-notice booking of spaces and services. These beautifully designed touchscreens let users book spaces and show real-time availability as well as indoor air quality with colored LEDs

Woman uses the self-service kiosk in the store

Kiosk

With its large interactive display, it’s ideal for high-traffic areas. Integrated with the IoT, it shows real-time occupancy on floor plans and enables instant booking of rooms and desks

Web

Reservations on web screenshot on laptopConveniently book spaces and add services, equipment, and visitors all at once. Empower workers through self-service and advanced workflow features for more complex reservations

Mobile app

Mobile appsMore than a mere reservation app, this workplace digital assistant makes it easy to book spaces, collaborate, view live data on floorplans and locate coworkers.

Web app

Reservations on web screenshot on laptopA responsive web app for anyone anywhere who needs access to the office environment and book spaces based on real time (sensor) data

Outlook and Google sync

outlook add-in screenshotConveniently find and book spaces when making a Google or Outlook appointment and keep all reservations synced across all devices in real time.

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Room Display

Meeting room reservationIdeal for short-notice booking of spaces and services. These beautifully designed touchscreens connect with the IoT and allow building users to take full advantage of building facilities.

Kiosk

Woman uses the self-service kiosk in the storeWith its large interactive display, it’s ideal for high-traffic areas. Integrated with the IoT, it shows real-time occupancy on floor plans and enables instant booking of rooms and desks

Making hybrid work successful

Hybrid worplace meeting

Making hybrid work successful

The shift to hybrid work can complicate workplace scheduling and collaboration. Flexibly manage office capacity and allow employees to book their own shifts with user-friendly office hoteling software.  Support your workforce to maximize the value they get from a flexible work environment with real-time information on mobile devices.

Effortlessly manage meetings and services

Workplace Management screenshot on laptop

Effortlessly manage meetings and services

  • Reliable reservations process through a single, centralized point of reference
  • Full integration with work orders, stock management, and reception services
  • Allocation and charge-back of costs using configurable business rules

By using intelligent technology, Spacewell Meeting Room Displays have improved occupancy of our 200 meeting rooms by 30%

Peggy Excelmans

Facilities IT Systems Team Lead, Flemish Government

Workplace Reservations

Contact tracing on laptop and mobile

Workplace Reservations

  • Office capacity setting lets managers set the maximum capacity per building area and assign access to employees. They can also determine how long in advance employees can make an office booking.
  • Employees can make their office booking by simply entering the day and locations of their choice.
  • Employee receive a confirmation email with access and safety instructions.

Sensor data integration

Real-time crowdedness indicator screenshots on mobile devices

Sensor data integration

  • Shows real-time occupancy of meeting rooms and desks
  • Non-intrusive and easily placed across your workspaces
  • Anonymous data capture respects the privacy of individuals
  • Sensor-based protocols cancel “ghost” meetings to increase available spaces

Apply brain rules that auto-cancel reservations if meeting rooms or desks stay vacant or don’t conform to comfort parameters.

Laptop with email icon

Brain rules 

  • Apply brain rules that auto-cancel reservations if meeting rooms or desks stay vacant or don’t conform to comfort parameters.
  • No-show notification: if you’ve booked a meeting room but don’t show up, a reminder email will be sent to you after 15 minutes. You then have 10 extra minutes before the system cancels your meeting room reservation.
  • Comfort level notification: receive a message when the temperature or C02 level in a room reaches a certain threshold.
  • Upcoming meeting reservation: receive a message asking you to confirm an upcoming meeting room reservation. If ignored, the meeting room reservation will be cancelled.

Dashboards

Laptop graph with dashboard

Dashboards

  • View live and historical data and statistics around meetings and reservations
  • Analyze trends (occupancy, use of services, KPIs)
  • Predict evolutions (right-size space and services)

FAQs

What is a meeting room booking system?

A meeting room booking system is a computer-assisted tool that allows you to efficiently manage the occupancy of your meeting rooms and thus optimize your workspaces.

What is the purpose of a meeting room booking system?

A meeting room booking system offers several functions such as occupancy optimization of your meeting rooms, visitor registration, insight in the usage of your workspaces etc.

Interested?

Request a demo or get a quote