Workplace Reservation System
Empower employees to easily find and book a desk or meeting room that fits their needs in terms of capacity, comfort, equipment, or proximity to colleagues
Workplace reservations made easy
Web
Conveniently book spaces and add services, equipment and visitors all at once. Empower workers through self-service and advanced workflow features for more complex reservations
Mobile app
More than a mere reservation app, this workplace digital assistant makes it easy to book spaces, collaborate, view live data on floorplans and locate coworkers.
Web app
A responsive web app for anyone anywhere who needs access to the office environment and book spaces based on real-time (sensor) data
Outlook and Google sync
Conveniently find and book spaces when making a Google or Outlook appointment and keep all reservations synced across all devices in real time.
Room Display
Ideal for short-notice booking of spaces and services. These beautifully designed touchscreens let users book spaces and show real-time availability as well as indoor air quality with colored LEDs
Kiosk
With its large interactive display, it’s ideal for high-traffic areas. Integrated with the IoT, it shows real-time occupancy on floor plans and enables instant booking of rooms and desks
Web
Conveniently book spaces and add services, equipment, and visitors all at once. Empower workers through self-service and advanced workflow features for more complex reservationsMobile app
More than a mere reservation app, this workplace digital assistant makes it easy to book spaces, collaborate, view live data on floorplans and locate coworkers.
Web app
A responsive web app for anyone anywhere who needs access to the office environment and book spaces based on real time (sensor) dataOutlook and Google sync
Conveniently find and book spaces when making a Google or Outlook appointment and keep all reservations synced across all devices in real time.
Room Display
Ideal for short-notice booking of spaces and services. These beautifully designed touchscreens connect with the IoT and allow building users to take full advantage of building facilities.
Kiosk
With its large interactive display, it’s ideal for high-traffic areas. Integrated with the IoT, it shows real-time occupancy on floor plans and enables instant booking of rooms and desks
Making hybrid work successful
Making hybrid work successful
The shift to hybrid work can complicate workplace scheduling and collaboration. Flexibly manage office capacity and allow employees to book their own shifts with user-friendly office hoteling software. Support your workforce to maximize the value they get from a flexible work environment with real-time information on mobile devices.
Effortlessly manage meetings and services
Effortlessly manage meetings and services
- Reliable reservations process through a single, centralized point of reference
- Full integration with work orders, stock management, and reception services
- Allocation and charge-back of costs using configurable business rules
By using intelligent technology, Spacewell Meeting Room Displays have improved occupancy of our 200 meeting rooms by 30%
Workplace Reservations
Workplace Reservations
- Office capacity setting lets managers set the maximum capacity per building area and assign access to employees. They can also determine how long in advance employees can make an office booking.
- Employees can make their office booking by simply entering the day and locations of their choice.
- Employee receive a confirmation email with access and safety instructions.
Sensor data integration
Sensor data integration
- Shows real-time occupancy of meeting rooms and desks
- Non-intrusive and easily placed across your workspaces
- Anonymous data capture respects the privacy of individuals
- Sensor-based protocols cancel “ghost” meetings to increase available spaces
Apply brain rules that auto-cancel reservations if meeting rooms or desks stay vacant or don’t conform to comfort parameters.
Brain rules
- Apply brain rules that auto-cancel reservations if meeting rooms or desks stay vacant or don’t conform to comfort parameters.
- No-show notification: if you’ve booked a meeting room but don’t show up, a reminder email will be sent to you after 15 minutes. You then have 10 extra minutes before the system cancels your meeting room reservation.
- Comfort level notification: receive a message when the temperature or C02 level in a room reaches a certain threshold.
- Upcoming meeting reservation: receive a message asking you to confirm an upcoming meeting room reservation. If ignored, the meeting room reservation will be cancelled.
Dashboards
Dashboards
- View live and historical data and statistics around meetings and reservations
- Analyze trends (occupancy, use of services, KPIs)
- Predict evolutions (right-size space and services)
FAQs
What is a meeting room booking system?
A meeting room booking system is a computer-assisted tool that allows you to efficiently manage the occupancy of your meeting rooms and thus optimize your workspaces.
What is the purpose of a meeting room booking system?
A meeting room booking system offers several functions such as occupancy optimization of your meeting rooms, visitor registration, insight in the usage of your workspaces etc.
Interested?
Request a demo or get a quote
