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Office interior with blurred colleagues

Workplace App: live sensor data on digital floor plans

Assist employees to navigate the office and find a suitable space with the right amenities and comfort. Either by using the Workplace App on their own smartphone or through a range of other intuitive touchpoints.

 
Masked women with coffee working on phone

Spacewell Workplace App: elevate the employee experience

Help employees find spaces, people and information with a workplace app that is always at their fingertips. Employees have the freedom to use their own smartphone, or they can use a range of other intuitive touchpoints. The data is synced across devices in real-time. The apps are built on top of the highly configurable and flexible Spacewell IWMS software, supporting most business requirements in terms of reservations, ticketing, and service requests.

Digital floor plans with real-time occupancy

Crowdedness indication to avoid busy spaces

Book space, equipment, services… all in one go

Remotely control devices and apps

Mobile apps

The workplace app that becomes your personal assistant

Spacewell’s smart Workplace App provides employees with real-time information on a personal device that no one else touches. It helps employees safely navigate a large workplace and spend their day at the office more productively.

  • Find suitable spaces based on real-time data
  • Book rooms and amenities
  • Book & track your service requests
  • Search & locate coworkers
Mobile apps
Real-time crowdedness indicator screenshots on mobile devices

Real-time crowdedness indicator

The Workplace App provides a real-time crowdedness indicator that allows employees and visitors to avoid busy spaces and reduce the risks of viral transmission.

  • Real-time headcount per zone or individual room
  • AI-based occupancy prediction
  • Suggested floor algorithm based on capacity
  • Search for spaces and people
Real-time crowdedness indicator screenshots on mobile devices
Person at locker checking his phone

Access office amenities from the palm of your hand

Take full advantage of the services offered at your facility from the safety of your own phone

  • Order services like catering (and optionally link it to your meeting for an optimal meeting experience)
  • Book equipment like your locker for the day and release it when you check out
  • Manage the available equipment and services and their financial chargebacks
Person at locker checking his phone
Meeting room with room display

Room Panels (using live sensor data)

Room Panels are ideal for booking at short notice of places and services:

  • Check in/check out
  • See the room’s availability as indicated by LEDs
  • Book tickets from the display
  • Auto-release vacant rooms
  • Find nearby rooms from any display
  • View the room’s equipment
  • See the room’s comfort and air quality
Meeting room with room display
Woman uses the self-service kiosk in the store

Kiosk

The kiosk is typically located in high traffic areas:

  • Large touchscreen, ideal for wayfinding
  • Same functionality as the smartphone app
Woman uses the self-service kiosk in the store
Flexible workplace management

Flexible workplace management

Take advantage of the robust reservation & service management backbone of the Spacewell software:

  • Configure and manage any type of space
  • Display which rooms are open for use, along with reduced seating capacity to accommodate social distancing
  • Select which desks can be booked by users
  • Assign neighborhoods specifying where people can sit
  • Manage QR codes for quick space check-ins
  • Manage chargebacks
  • Set confidentiality of meetings
  • Set unavailable hours/days and min/max time of booking ahead
Flexible workplace management
Device control

Remotely control devices and apps

Our workplace apps and devices are highly configurable and remotely controlled. Using remote device control, you can configure every field to be active or inactive on different devices. You can group devices and assign customized profiles to them, including themes and fields.

  • Manage the kiosks and room displays from a single platform
  • Push corporate content to the devices and apps
  • Set fields to be (in)active across different devices
  • Assign customized profiles including themes and layout
Device control
EVBox building

Spacewell’s platform not only gives us insight into workplace usage, but it also supports our employees. As a fast-growing company, we want to attract the best talents and a smart working environment is an important asset for this.

Deborah Prinsen-Puddefoot

Real Estate & Facility Services Manager at EVBox

EVBox is a global manufacturer of charging stations for electric vehicles with over 100,000 charging points in more than 55 countries.

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