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Maintenance Planning Software for Long-Term Asset Care

Build Smarter Maintenance Strategies with Data-Driven Insights

Managing building maintenance isn’t just about fixing issues—it’s about planning ahead. Spacewell’s Maintenance Planning Software helps property owners, managers, and consultants create reliable, long-term maintenance plans based on real building conditions. Minimize risk, stay compliant, and make better investment decisions.

Key Benefits

Plan with purpose. Spacewell’s maintenance solution empowers you to act before issues arise and improve operational certainty.

Protect Critical Assets

Minimize risk and extend the life of your buildings and systems with proactive planning.

Scale Across Portfolios

Apply the same smart maintenance strategies to individual properties or extensive portfolios.

Prioritize With Confidence

Use built-in condition assessments to identify which components need attention first.

Prevent Budget Shocks

Forecast costs over decades and spread them intelligently to avoid unexpected expenses.

Stay Compliant

Align with industry standards and inspection protocols to meet regulatory requirements.

How It Works

Run a Condition Assessment

Assess assets with mobile inspection tools. Rate defects by severity and convert results into a clear score from 1 (excellent) to 6 (very poor).

Visualize Your Forecast

Use dynamic reporting to map out costs over 10, 20, or even 50 years. See multiple scenarios to optimize strategy.

Update & Adjust Anytime

Easily revise plans based on new inspections, evolving needs, or shifting budgets.

Ready to see it in action?

60

countries with Spacewell presence

2.000

customers worldwide

10K+

buildings managed

Why Choose Spacewell Maintenance Planning?

Long-Term Cost Forecasting with Scenario Comparisons.
 Industry-Standard Inspection Tools for Reliable Assessments.
Maintenance Prioritization Based on Asset Condition Scores.
Portfolio-Wide Strategy Adaptability and Scalability.
Real-Time Mobile Updates from Field Inspections
Budget Planning That Reduces Emergency Repairs and Downtime.
Integrations

Connect Spacewell Asset Management with Your Building Systems

Centralize asset operations without the integration complexity. Spacewell integrates with CAFM tools, IoT sensors, ERP platforms, and document management systems—giving you full asset visibility and control across your portfolio from day one.

Need a custom integration for your asset data or compliance system?

Contact us

Asset Plans

Choose the plan that suits your business needs.

Entry

Get up and running with an asset management solution that offers preventive maintenance, asset cataloguing, and service request management.

Key features

  • Building & asset management: Track buildings & assets.
  • Organization data: Manage contacts, users, and suppliers.
  • Document management: Store & access documents.
  • Supplier contracts: Manage contracts with suppliers.
  • Service requests: Submit and manage service requests.
  • Work orders: Handle reactive work orders.
  • Preventive maintenance: Plan & execute preventive tasks.
  • Long term maintenance: Integrate with LTM planning.*
  • Reporting: Generate operational reports.
  • Single sign-on: Use SSO including AD integration.
  • Compliance: Ensure compliance with regulations.**

*Requires the additional product license of Spacewell Maintenance Planning
**Access to the Dutch legislation is sold separately as a license add-on

Advanced

POPULAR

Take your asset management to the next level with inventory tracking, project management, financial processing and integrations.

Everything in Entry, plus

  • Stock management: Track inventory levels.
  • Purchasing: Create purchase orders and proposals.
  • Inspections: Conduct inspections and checklists.
  • Rental contracts: Manage rental agreements.
  • Financial data: Track & process financial information.
  • Invoices: Track incoming and outgoing invoices.
  • Project management: Manage projects and tasks.
  • 3rd-party integrations: Connect with other systems.
  • Customizations: Customize pages, fields, and reports.

Ultimate

Get full-suite asset management with the possibility to customize workflows.

Everything in Advanced, plus

  • Advanced customization: Create custom processes and workflows.

Real-World Results

Heylen Heerlen warehouse

Heylen Warehouses chooses the flexible workflows of Spacewell

Challenge: maintenance management of logistics buildings Heylen Warehouses develops, leases, and manages future-oriented buildings for …
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Care institution SVRZ: a progressive approach to building maintenance, sustainability, and energy transition

The healthcare sector faces several challenges in terms of housing. The demand for new assisted …
Mercedes-Benz Dealer Bedrijven Spacewell Ambassador groepsfoto

Mercedes-Benz Dealer Bedrijven becomes first Spacewell Ambassador

Spacewell’s customer base is constantly growing also because of our enthusiastic users. We would like …

What Our Customers Say

“Thanks to O-Prognose, our basic information is recorded in a structured way and can easily be used for subsequent work. Our collaboration with Spacewell (formerly Plandatis) goes even further. We have shared our experience with them regarding inspections according to the RGD BOEI methodology. They then used this as input for the development of their new software release.”

Henry Heida
Project Manager, Sweco

“Now, with the IWMS, we’ve moved from ‘managing by intuition’ to ‘managing by data’ – which provides the robust precision we prefer, as a data-driven business at our core.”

Joran Lise
Contract manager hard services, Booking.com

“For us, O-Prognose is an important element in the preventive maintenance process”

Gertjan van Driessche
Maintenance Coordinator, Foundation for Regional Care Provision (SVRZ)

Frequently Asked Questions

Can I use this software for different building types?

Yes, it’s used by real estate managers, housing corporations, and public institutions across multiple sectors.

How are condition scores calculated?

Condition scores are based on a 1-6 scale, determined by inspections that rate defects by severity and extent.

Does it support mobile inspections?

Absolutely. Use our inspection app in the field to capture data directly and update your maintenance plan in real time.

Can I compare different budget scenarios?

Yes, our scenario analysis lets you visualize and compare multiple strategies for long-term planning.

Resources

Hybrid work and digital transformation are driving huge changes in FM. We share resources and guidance to help you stay on top of your game.

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Introducing Spacewell Maintenance

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The implementation of CMMS software to improve maintenance management is generally a good idea that can bring …

Blog

Ideas and best practices for building managers and workplace leaders

Webinars

 Live sessions and replays on energy, maintenance, and hybrid work

Insights

Insights into IWMS, ESG, and smart building ROI

Ready to Proactively Plan Your Maintenance?

Spacewell’s Maintenance Planning Software helps you forecast costs, meet compliance, and build a safer, more efficient portfolio.

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