Office Space Optimization for Your Workplace
Simulate Smarter Layouts, Optimize Utilization, and Cut Real Estate Costs
Make informed decisions before making changes. Spacewell’s space optimization tool uses real occupancy data and intelligent simulations to help you plan for growth, maximize efficiency, and support hybrid work — all without adding square footage.
Why Choose Spacewell’s Office Space Optimization?
Spacewell’s smart building sensors go beyond data collection — they drive healthier, more efficient workplaces. From air quality to occupancy, our insights help you enhance comfort, reduce costs, and support employee well-being at scale.
Smarter Planning, Greater Savings
- Optimize Hybrid Workspaces: Plan for hybrid models without adding square footage, meeting employees’ needs and flexibility.
- Cut Costs, Not Space: Identify opportunities to consolidate without sacrificing employee comfort or compliance.
Intuitive, Data-Backed Insights
- Accurate Occupancy Data: Use IoT sensor data to analyze how your workspace is currently used.
- Benchmark Across Buildings: Compare layouts and performance across multiple locations, finding and replicating best practices.
- Dynamic Recommendations: Make smarter decisions with insights tailored to your organization’s unique needs and goals.
How It Works
Benchmark Layouts Across Your Real Estate Portfolio
Benchmark your buildings and workplace layouts across your real estate portfolio to identify underutilized areas and explore consolidation opportunities. Replicate best practices from top-performing spaces and apply them across locations.
Test Space Scenarios Before You Redesign
Simulate different space configurations to suit your business needs before making costly changes. Whether it is fitting more people, reducing square footage, or making new use of your space to improve the employee experience.
Plan for Hybrid Work Without Expanding Your Footprint
Account for factors like maximum occupancy thresholds and passive occupancy to ensure compliance and comfort, while identifying ways to support hybrid work models without adding square footage.
250k+
registered users
worldwide
195k+
workplaces
managed
185k
IoT devices monitoring space
utilization and air quality
4600
global locations provide
headcount insights
90K
motion sensors
at our customers
Why Choose Spacewell?
Unify Your Workplace Tech Stack with Spacewell.
One platform. All your tools. Smarter decisions, faster.
Trusted integrations with leading tools in IWMS, BMS, CAD, and HR systems.
Need a custom integration?
Contact usWorkplace Plans
Choose the plan that suits your business needs.
Entry
Get your workplace up and running with space planning, reservations and service requests and insights into space occupancy.
Key features
- Manage spaces: Portfolio, rooms, desks and floorplans.
- Floorplans: 2D CAD Visuals.
- Book spaces: Simple reservation system.
- Single sign-on: Easy login for users.
- Mobile app: Reserve spaces on the go.
- Reservation pattern dashboards: Analyze booking trends.
- Smart sensors: Monitor occupancy with motion sensors.
- Real-time data: View sensor data on web or mobile.
- Data Export: Download sensor data for external analysis.
- Sensor alerts: Receive notifications for sensor issues.
- Timelapse: Replay past occupancy trends.
Advanced
Take your workplace to the next level with insights into Indoor Air Quality, space reservations, and access to calendar sync, kiosk and room displays.
Everything in Entry, plus
- Calendar sync: Integrate with Outlook or Google.
- Kiosk & displays: Room & floor panels for easy bookings.
- Collaboration: Find colleagues & make group bookings.
- Service requests: Report issues or book services.
- Add services: Include amenities or equipment.
- 3D drawings: Visualize floorplans in 3D.
- Dynamic zones: Group spaces into neighborhoods.
- AI automation: Automatically release unused spaces.
- Smart sensors: Monitor Indoor Air Quality with air sensors.
- Data analysis: Analyze Reservation & Occupancy trends.
- Data analysis: Analyze air quality data.
- Open API: Access data for integrations.
Ultimate
Get full workplace suite with deeper insights into space utilization, space simulations, and the possibility to connect external data sources from building systems.
Everything in Advanced, plus
- Visitor announcements: Notify of incoming visitors.
- Visitor management: Manage front desk check-in.
- Corporate content: Publish company news or updates.
- Sensor integration: Use external sensor data sources.
- Sensor management: Self-manage your sensor devices.
- People counting: Track occupancy with utilization sensors.
- Data analysis: Analyze occupancy vs utilization data.
- Space simulation: Model space usage and opportunities.
- Customization: Tailor reservation workflows to your needs.
How Booking.com Transformed Facility Management at Their New Amsterdam Campus
How Merck Optimized Office Space and Energy Efficiency in its Buildings
Heylen Warehouses chooses the flexible workflows of Spacewell
What Our Customers Say
“We don’t want to be the biggest service provider in the market, we want to be the best. From this perspective, we are always on the lookout for alliances with companies with the same philosophy. Axxerion matches perfectly within this picture.”
Edo den Hertog
Chief Operating Officer (COO), D&B The Facility Group
“We’ve selected Spacewell as a PropTech partner, because of the fact that they’re from an IFM background which makes that they’ve got an integrated mindset, combined with a datapoint agnostic cloud platform named Cobundu that uses an IWMS system to make the insights actionable.”
Asaël Akkerman
Partner | Strategic Consulting EMEA | Global Occupier Services, Cushman & Wakefield
Workplace Reservation System FAQs
The simulator allows unlimited modeling so you can keep exploring until you find the perfect configuration.
Yes! Our tool integrates seamlessly with IoT sensors to provide accurate, up-to-date insights into how your spaces are being used.
Absolutely. Analyze booking trends, split underutilized rooms into smaller spaces, and ensure availability aligns with actual employee demand.
With real information obtained from IOT sensors, you can analyze the booking patterns and compare different strategies to adjust your meeting room spaces to actual needs. For example, you can split underutilized large conference rooms into smaller and more practical rooms to better serve employee needs.
[Verdantix Report] How Spacewell is Pioneering the Future of Corporate Real Estate Management
WEBINAR: Optimizing Your Office Space in a Hybrid World
Build Smarter Workspaces While Maximizing Savings
Spacewell’s Space Simulator is your solution for office space optimization and workplace efficiency. Whether your goal is to cut expenses, adapt to hybrid models, or boost employee productivity, our innovative technology provides the roadmap you need to succeed.
