The modern workplace isn’t standing still. And neither are we. With this release, Spacewell Workplace takes a major step forward. Not just incremental improvements, but foundational capabilities that change how organizations manage space, support users, and turn data into action.
From measuring space to actively managing it
Until now, Workplace has been strong at helping organizations understand how their spaces are used.
With this release, we go one step further. We introduce Space Management, a brand-new, enterprise-grade module built from scratch and natively integrated into Spacewell Workplace.
This means you can now:
- Import floorplans (DWG, DXF, SVG) and automatically generate spaces
- Manage your full space portfolio directly in Workplace
- Track allocations over time, past, present, and future
- Use floorplans as the central interface, not just a reporting layer
The impact is significant:
- One single source of truth for all spatial data
- Faster setup, with auto-mapping replacing manual work
- The ability to move from reactive reporting to proactive planning
In short, Workplace is no longer just about “what happened”. It becomes the platform where you plan, assign, and optimize space at scale.
We introduce Space Management, a brand-new, enterprise-grade module built from scratch and natively integrated into Spacewell Workplace.
AI is no longer a concept. It’s in your daily workflow.
This release also marks the introduction of the Spacewell AI Assistant. Instead of navigating menus and forms, users can now simply ask:
“Book me a desk near my team tomorrow”
“Move my meeting to 2 PM”
“Cancel my Friday booking”
And it’s done.
This is not just a feature. It fundamentally changes how users interact with the workplace:
- Faster reservations, with less friction
- Lower learning curve for new users
- A foundation for future AI-driven workflows across Workplace
We’re moving from clicks to conversations.
Smarter insights that actually drive decisions
Data is only useful if it leads to action. With this release, we’ve completely rebuilt our space occupancy dashboards, giving workplace teams clear visibility into:
- Occupancy and utilization trends
- Headcount vs. space usage
- Underused and overused areas
At the same time, we introduce a new service request dashboard, helping teams:
- Track volumes, trends, and resolution times
- Identify bottlenecks
- Improve service delivery across locations
The result:
- Better decisions on space optimization
- Reduced real estate and operational costs
- Full transparency on workplace performance
A smoother experience for end users
A great workplace platform should feel effortless. This release focuses heavily on removing friction in everyday interactions:
- Richer reservation context
Users now see descriptions for spaces, services, and equipment, leading to better choices and fewer mistakes - Flexible time preferences
Support for both 12-hour and 24-hour formats, aligned with user preferences - Seamless app switching
Move instantly between Workplace and Asset without breaking your workflow
These may sound like small improvements, but together they significantly improve adoption and user satisfaction.
Stronger collaboration between users and operations teams
Workplace doesn’t stop at reservations. It also connects users with the services that support them. With this release:
- Users and helpdesk teams can now communicate directly via comments on service requests
- Conversations stay linked to the request, improving clarity and traceability
This leads to:
- Faster resolution times
- Fewer back-and-forth emails
- Better visibility for everyone involved
A better first impression for every visitor
First impressions matter. We’ve significantly upgraded visitor management, making the arrival experience faster and more intuitive:
- Self-service kiosk mode for visitor registration
- Configurable pre-registration per building
- Capture of host contact details for smoother coordination
- Improved registration flows and usability
The outcome:
- Less workload for reception teams
- Faster check-ins
- A more professional, seamless visitor experience
Workplace solution built for scale, not just for today
This release is not just about new features. It’s about setting the foundation for what comes next. With Space Management as the backbone:
- Spacewell Workplace becomes the master of spatial data
- Spacewell Asset and Spacewell Energy will connect into the same platform
- AI-driven recommendations and predictive insights become possible
We’re building towards a fully unified, AI-ready workplace platform.
What this means for you
If you’re using Spacewell Workplace today, this release changes the game:
- You can manage and optimize space, not just monitor it
- You can interact with the platform using AI, not just clicks
- You get clear insights that drive decisions, not just dashboards
- Your users and visitors get a faster, smoother experience
And this is just the beginning.
Not a Spacewell customer yet? Fill out the form below and let our team guide you through the first steps toward a smarter, more connected workplace.
