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Workplace Management Software for Today’s Dynamic Work Environment

Streamline Operations, Enhance Experiences, and Make Smarter Space Decisions

Spacewell’s workplace management software helps you streamline facilities, automate tasks, and make data-backed decisions in real time — all in one platform built for hybrid teams.

Trusted by over 2000 industry leaders

Mercedez Benz

Why Choose Workplace Management Software?

Hybrid work isn’t a trend — it’s your new normal

To thrive in a hybrid world, organizations need more than office space — they need strategic solutions to optimize performance, enhance experiences, and drive measurable impact.

Real-Time Insights That Drive Space Performance

Get clear visibility into how every space is used — and where it’s underperforming. Use real-time data to align layouts with demand, reduce underutilization, and cut wasted spend.

Streamlined Facilities Operations

Digitize everyday workflows, eliminate delays caused by manual processes, and enhance service quality across your facilities in real time. Reduce admin time by up to 40% and deliver consistent service quality across locations.

A Better Employee Experience, By Design

Let employees quickly reserve spaces, find teammates, and navigate the workplace from any device — desktop or mobile. Support productivity and satisfaction in hybrid environments.

Make Every Square Meter Count

Use occupancy analytics and user-friendly planning tools to right-size your footprint. Lower real estate costs, plan for future growth, and optimize your space strategy with data — not guesswork.

Complete Workplace Management Ecosystem

Our modular yet fully integrated platform addresses every aspect of modern workplace management:

Space & Floorplan Management

Transform your workspace for optimal efficiency & employee experience

  • Centralized real estate data – Maintain a unified repository of property information for strategic planning.
  • Interactive 2D & 3D floorplans – Visualize and modify layouts with CAD integration.
  • IoT sensor integration – Monitor actual space usage with real-time occupancy tracking.
  • Smart analytics dashboard – Gain actionable insights into space utilization and efficiency.

Reservations & Visitors

Make hybrid work successful by giving options to your employees

  • Centralized meeting room reservation system – Manage all bookings through a single reference point.
  • Automatic availability display – Share real-time information about space status across multiple touchpoints.
  • Email calendar integration – Sync reservations automatically with your existing email platform.
  • Visitor management – Streamline check-in processes for guests while maintaining security.

Service Requests

Create a more efficient & responsive workplace

  • User-friendly request submission – Enable employees to easily report issues via web or mobile.
  • Real-time status updates – Keep everyone informed about request progress.
  • Integration with reservations – Request services like catering when booking spaces.
  • QR code scanning – Quickly identify and report issues in specific locations.

Occupancy & IAQ Sensors

Create a healthier, safer workplace with IoT-enabled monitoring

  • Comprehensive air quality tracking – Monitor temperature, humidity, CO2, VOCs, and more.
  • Real-time occupancy data – Understand how spaces are actually being used.
  • Mobile app integration – Allow employees to make informed decisions based on comfort and crowding.
  • Dynamic visualization – View occupancy and air quality on interactive floorplans.

Space Simulations

Plan for growth without expanding real estate

  • Scenario modeling – Test multiple workplace configurations before making physical changes.
  • Portfolio benchmarking – Compare performance across buildings to identify opportunities.
  • Hybrid work optimization – Design spaces that support flexible work patterns.
  • Capacity planning – Determine how many additional employees your space can accommodate.

Ready to see it in action?

250k+

registered users
worldwide

195k+

workplaces
managed

185k

IoT devices monitoring space
utilization and air quality

4600

global locations provide
headcount insights

90K

motion sensors
at our customers

What Our Customers Say

“We’ve selected Spacewell as a PropTech partner, because of the fact that they’re from an IFM background which makes that they’ve got an integrated mindset, combined with a datapoint agnostic cloud platform named Cobundu that uses an IWMS system to make the insights actionable.”

Asaël Akkerman
Partner | Strategic Consulting EMEA | Global Occupier Services, Cushman & Wakefield

“We don’t want to be the biggest service provider in the market, we want to be the best. From this perspective, we are always on the lookout for alliances with companies with the same philosophy. Axxerion matches perfectly within this picture.”

Edo den Hertog
Chief Operating Officer (COO), D&B The Facility Group

“The history of Facilicom and Axxerion generates positive energy and great results.”

Rogier Verbeek
Customer & Market Director, Facilicom group

Government of Flanders logo

“Spacewell enables us to do things right first time so we don’t have to redo them later.”

Frank Geets
CEO Het Facilitair Bedrijf, Government of Flanders

“Spacewell ensures easy, traceable and highly automated tracking of all requests and maintenance activities in our logistics properties. This results in time savings, lower costs and satisfied customers.”

Pieter-Jan Van Nyen
Property Manager, Heylen Warehouses

Real-World Results

Booking.com Case Study | Spacewell

How Booking.com Transformed Facility Management at Their New Amsterdam Campus

When Booking.com transitioned to their massive 65,000-square-meter headquarters in Amsterdam, they faced an enormous challenge: …
Merck HQ lobby

How Merck Optimized Office Space and Energy Efficiency in its Buildings

The Objective: Improve Space Efficiency and Sustainability The Merck Group plans to drastically reduce CO2 …
Heylen Heerlen warehouse

Heylen Warehouses chooses the flexible workflows of Spacewell

Challenge: maintenance management of logistics buildings Heylen Warehouses develops, leases, and manages future-oriented buildings for …
Integrations

Connect Every Part of Your Workplace Tech Stack

Easily integrate with your existing HR, BMS, CAFM, and IoT systems using Spacewell’s open API and pre-built connectors. Bring siloed tools into one connected view.

Need a custom integration?

Contact us

Our Smart Workplace Solutions Plans

Choose the right model based on your needs — from single-site implementation to multi-country rollouts.

Entry

Get your workplace up and running with space planning, reservations and service requests and insights into space occupancy.

Key features

  • Manage spaces: Portfolio, rooms, desks and floorplans.
  • Floorplans: 2D CAD Visuals.
  • Book spaces: Simple reservation system.
  • Single sign-on: Easy login for users.
  • Mobile app: Reserve spaces on the go.
  • Reservation pattern dashboards: Analyze booking trends.
  • Smart sensors: Monitor occupancy with motion sensors.
  • Real-time data: View sensor data on web or mobile.
  • Data Export: Download sensor data for external analysis.
  • Sensor alerts: Receive notifications for sensor issues.
  • Timelapse: Replay past occupancy trends.

Advanced

POPULAR

Take your workplace to the next level with insights into Indoor Air Quality, space reservations, and access to calendar sync, kiosk and room displays.

Everything in Entry, plus

  • Calendar sync: Integrate with Outlook or Google.
  • Kiosk & displays: Room & floor panels for easy bookings.
  • Collaboration: Find colleagues & make group bookings.
  • Service requests: Report issues or book services.
  • Add services: Include amenities or equipment.
  • 3D drawings: Visualize floorplans in 3D.
  • Dynamic zones: Group spaces into neighborhoods.
  • AI automation: Automatically release unused spaces.
  • Smart sensors: Monitor Indoor Air Quality with air sensors.
  • Data analysis: Analyze Reservation & Occupancy trends.
  • Data analysis: Analyze air quality data.
  • Open API: Access data for integrations.

Ultimate

Get full workplace suite with deeper insights into space utilization, space simulations, and the possibility to connect external data sources from building systems.

Everything in Advanced, plus

  • Visitor announcements: Notify of incoming visitors.
  • Visitor management: Manage front desk check-in.
  • Corporate content: Publish company news or updates.
  • Sensor integration: Use external sensor data sources.
  • Sensor management: Self-manage your sensor devices.
  • People counting: Track occupancy with utilization sensors.
  • Data analysis: Analyze occupancy vs utilization data.
  • Space simulation: Model space usage and opportunities.
  • Customization: Tailor reservation workflows to your needs.

Frequently Asked Questions

How does workplace management software improve operational efficiency?

Our solution automates routine processes, streamlines service requests, and provides real-time visibility into workplace operations. This reduces administrative burden, speeds up response times, and allows your team to focus on high-value activities.

How does the analytics dashboard work?

It aggregates sensor data (occupancy, IAQ, usage) into live dashboards for fast, informed decisions.

Can I implement this in phases?

Yes. Spacewell supports modular rollouts — start with one module or location and scale as needed.

Is this suitable for flex or hybrid workspaces?

The platform provides tools for desk booking, space reservation, and colleague location while gathering actual usage data to optimize layouts. This creates a frictionless experience for employees regardless of when or where they choose to work.

What kind of ROI can organizations expect?

Clients typically see 15-30% reduction in space-related costs through improved utilization, 20-40% decrease in administrative time for facility tasks, and significant improvement in employee workplace satisfaction scores.

How long does implementation take?

Most clients see value in 6–12 weeks. Pre-built templates and onboarding support speed up deployment.

Do we need to install sensors to use your analytics?

While sensors provide the most accurate real-time data, our platform can work with various data sources, including booking systems and Wi-Fi connections. We can also integrate with existing sensor infrastructure.

Can I use my existing sensors or hardware?

Yes. We’re hardware-agnostic — Spacewell integrates with solutions like Cisco Spaces, VergeSense, and more.

How difficult is it to implement your solution with our existing systems?

We’ve designed our platform with integration in mind. Most clients connect to their existing HR, IT, and building systems within 1-2 weeks using our pre-built connectors and open API. Our dedicated implementation team handles the technical aspects, requiring minimal IT resources from your team.

How do you ensure data security and privacy, especially with occupancy tracking?

Spacewell maintains strict data security protocols including end-to-end encryption, anonymized occupancy data, and compliance with GDPR and other regional privacy regulations. Our sensors track occupancy patterns without identifying individuals, and all data is stored in ISO 27001 certified environments.

Resources

Hybrid work and digital transformation are driving huge changes in FM. We share resources and guidance to help you stay on top of your game.

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 Live sessions and replays on energy, maintenance, and hybrid work

Insights

Insights into IWMS, ESG, and smart building ROI

Make Your Workplace Work Better

Create more efficient, productive, and people-centric work environments with Spacewell’s workplace management software.

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