Simplify Office Space Reservation with Intelligent Software
Effortless meeting room and office space management designed for modern workplaces.
Manage reservations, maximize efficiency, and enhance employee satisfaction with one powerful tool.
Why Choose Our Reservation Management Software?
Efficiently organize your meeting spaces while maximizing productivity. Here’s how we help you take control of your reservations process:
Centralized Booking & Meeting Room Management
- Manage all your meeting room reservations from a single platform.
- Fully integrated with work orders, and reception services to ensure seamless operation.
Real-Time Room Availability
- Instantly display reservations, cancellations, and available meeting rooms at multiple touchpoints – web portal, room display, QR codes, app, or kiosks.
- Help employees find the right space, exactly when they need it.
Calendar Integration
- Sync with Google and Outlook calendars for easy bookings directly from your email.
- Optimize scheduling with advanced filtering options and real-time availability.
How It Works
Real-Time Occupancy Management with Sensor-Integrated Office Reservations
Set office capacity limits and assign access to employees to ensure comfort, and display real-time occupancy of meeting rooms and desks with non-intrusive sensors.
Integrate Visitors Into Your Room Reservation System
Simplify your visitor’s check-in process, adding them to your room reservation system. Maintain control over visitors for their comfort and security.
Automate Workplace Reservations with Smart Booking Protocols
Get automated system notifications thanks to intelligent booking protocols. Allow users to confirm and cancel reservations, while the system automatically confirms space usage or no-shows.
Smart Analytics Dashboard
Gain actionable insights into space utilization, occupancy rates, and cost-efficiency. Empower leadership with metrics that drive space optimization.
250k+
registered users
worldwide
195k+
workplaces
managed
185k
IoT devices monitoring space
utilization and air quality
4600
global locations provide
headcount insights
90K
motion sensors
at our customers
Why Choose Spacewell?
Unify Your Workplace Tech Stack with Spacewell.
One platform. All your tools. Smarter decisions, faster.
Trusted integrations with leading tools in IWMS, BMS, CAD, and HR systems.
Need a custom integration?
Contact usWorkplace Plans
Choose the plan that suits your business needs.
Entry
Get your workplace up and running with space planning, reservations and service requests and insights into space occupancy.
Key features
- Manage spaces: Portfolio, rooms, desks and floorplans.
- Floorplans: 2D CAD Visuals.
- Book spaces: Simple reservation system.
- Single sign-on: Easy login for users.
- Mobile app: Reserve spaces on the go.
- Reservation pattern dashboards: Analyze booking trends.
- Smart sensors: Monitor occupancy with motion sensors.
- Real-time data: View sensor data on web or mobile.
- Data Export: Download sensor data for external analysis.
- Sensor alerts: Receive notifications for sensor issues.
- Timelapse: Replay past occupancy trends.
Advanced
Take your workplace to the next level with insights into Indoor Air Quality, space reservations, and access to calendar sync, kiosk and room displays.
Everything in Entry, plus
- Calendar sync: Integrate with Outlook or Google.
- Kiosk & displays: Room & floor panels for easy bookings.
- Collaboration: Find colleagues & make group bookings.
- Service requests: Report issues or book services.
- Add services: Include amenities or equipment.
- 3D drawings: Visualize floorplans in 3D.
- Dynamic zones: Group spaces into neighborhoods.
- AI automation: Automatically release unused spaces.
- Smart sensors: Monitor Indoor Air Quality with air sensors.
- Data analysis: Analyze Reservation & Occupancy trends.
- Data analysis: Analyze air quality data.
- Open API: Access data for integrations.
Ultimate
Get full workplace suite with deeper insights into space utilization, space simulations, and the possibility to connect external data sources from building systems.
Everything in Advanced, plus
- Visitor announcements: Notify of incoming visitors.
- Visitor management: Manage front desk check-in.
- Corporate content: Publish company news or updates.
- Sensor integration: Use external sensor data sources.
- Sensor management: Self-manage your sensor devices.
- People counting: Track occupancy with utilization sensors.
- Data analysis: Analyze occupancy vs utilization data.
- Space simulation: Model space usage and opportunities.
- Customization: Tailor reservation workflows to your needs.
How Booking.com Transformed Facility Management at Their New Amsterdam Campus
How Merck Optimized Office Space and Energy Efficiency in its Buildings
Heylen Warehouses chooses the flexible workflows of Spacewell
What Our Customers Say
“Based on close cooperation with CREM SOLUTIONS, the system consisting of Workplace and the integrated IoT solutions was designed in such a way that the Merck Group’s desired need for a smart building solution is completely mapped – the monitoring of spaces as well as an uncomplicated booking of desks and rooms – both for employees and management.”
Daniel Mihaljevic
IT Manager and Project Manager at Merck Real Estate Office & Lab, Merck
“We don’t want to be the biggest service provider in the market, we want to be the best. From this perspective, we are always on the lookout for alliances with companies with the same philosophy. Axxerion matches perfectly within this picture.”
Edo den Hertog
Chief Operating Officer (COO), D&B The Facility Group
Frequently Asked Questions
Yes! Filters allow users to search by room size, equipment availability, proximity to specific teams, and more.
Our system automatically cancels reservations after a certain amount of inactivity so rooms stay available for others.
Absolutely. Integrated IoT sensors provide live updates on room usage for accurate occupancy insights.
Absolutely. The platform is designed to support flexible and hybrid work models by enabling adaptive space allocation, monitoring evolving usage patterns, and ensuring that spaces align with how employees actually work.
Yes, our solution supports scalability, from small office setups to global enterprise-level operations.
Spacewell’s New Mini Display Makes Room Booking More Affordable and Seamless for Smaller Meeting Spaces
[Verdantix Report] How Spacewell is Pioneering the Future of Corporate Real Estate Management
Start Optimizing Your Workspace Today
Improve how your office handles meeting room reservations. Save time, maximize productivity, and provide your team with a streamlined booking experience they’ll thank you for.
