Smart Space Management for Agile, Data-Driven Workplaces
Gain Full Control Over Space, Cost & Occupancy with Our State-of-the-Art Workplace Management System
Visualize, track, and optimize every square meter to reduce costs, boost employee satisfaction, and drive workplace efficiency.
Key Benefits
Enhance Employee Experience
Support hybrid and flexible workstyles by ensuring the right spaces are available at the right time.
Maximize Real Estate ROI
Identify underutilized areas, consolidate space, and make informed decisions that reduce operational costs.
Make Data-Driven Space Decisions
Access centralized analytics to monitor occupancy, usage trends, and efficiency metrics across your entire portfolio.
How Smart Space Management Works
Centralized Space & Real Estate Data
Maintain a unified, always-updated repository of floorplans, assets, and property data to support strategic space planning.
Interactive 2D & 3D Floorplans
Visualize and manage space layouts in real time. Seamlessly integrate with CAD tools to modify floorplans and communicate changes across teams.
IoT Sensor Integration
Track real-time occupancy using IoT-enabled sensors. Understand how spaces are actually used — not just how they’re booked.
Smart Analytics Dashboard
Gain actionable insights into space utilization, occupancy rates, and cost-efficiency. Empower leadership with metrics that drive space optimization.
250k+
registered users
worldwide
195k+
workplaces
managed
185k
IoT devices monitoring space
utilization and air quality
4600
global locations provide
headcount insights
90K
motion sensors
at our customers
Why Choose Spacewell?
Unify Your Workplace Tech Stack with Spacewell.
One platform. All your tools. Smarter decisions, faster.
Trusted integrations with leading tools in IWMS, BMS, CAD, and HR systems.
Need a custom integration?
Contact usWorkplace Plans
Choose the plan that suits your business needs.
Entry
Get your workplace up and running with space planning, reservations and service requests and insights into space occupancy.
Key features
- Manage spaces: Portfolio, rooms, desks and floorplans.
- Floorplans: 2D CAD Visuals.
- Book spaces: Simple reservation system.
- Single sign-on: Easy login for users.
- Mobile app: Reserve spaces on the go.
- Reservation pattern dashboards: Analyze booking trends.
- Smart sensors: Monitor occupancy with motion sensors.
- Real-time data: View sensor data on web or mobile.
- Data Export: Download sensor data for external analysis.
- Sensor alerts: Receive notifications for sensor issues.
- Timelapse: Replay past occupancy trends.
Advanced
Take your workplace to the next level with insights into Indoor Air Quality, space reservations, and access to calendar sync, kiosk and room displays.
Everything in Entry, plus
- Calendar sync: Integrate with Outlook or Google.
- Kiosk & displays: Room & floor panels for easy bookings.
- Collaboration: Find colleagues & make group bookings.
- Service requests: Report issues or book services.
- Add services: Include amenities or equipment.
- 3D drawings: Visualize floorplans in 3D.
- Dynamic zones: Group spaces into neighborhoods.
- AI automation: Automatically release unused spaces.
- Smart sensors: Monitor Indoor Air Quality with air sensors.
- Data analysis: Analyze Reservation & Occupancy trends.
- Data analysis: Analyze air quality data.
- Open API: Access data for integrations.
Ultimate
Get full workplace suite with deeper insights into space utilization, space simulations, and the possibility to connect external data sources from building systems.
Everything in Advanced, plus
- Visitor announcements: Notify of incoming visitors.
- Visitor management: Manage front desk check-in.
- Corporate content: Publish company news or updates.
- Sensor integration: Use external sensor data sources.
- Sensor management: Self-manage your sensor devices.
- People counting: Track occupancy with utilization sensors.
- Data analysis: Analyze occupancy vs utilization data.
- Space simulation: Model space usage and opportunities.
- Customization: Tailor reservation workflows to your needs.
How Booking.com Transformed Facility Management at Their New Amsterdam Campus
How Merck Optimized Office Space and Energy Efficiency in its Buildings
Heylen Warehouses chooses the flexible workflows of Spacewell
What Our Customers Say
“We don’t want to be the biggest service provider in the market, we want to be the best. From this perspective, we are always on the lookout for alliances with companies with the same philosophy. Axxerion matches perfectly within this picture.”
Edo den Hertog
Chief Operating Officer (COO), D&B The Facility Group
Frequently Asked Questions
Spacewell’s Space & Floorplan Management helps you visualize, monitor, and enhance your workplace layouts using real-time data and interactive floorplans. The goal is to improve space utilization, employee experience, and return on real estate investments.
The solution integrates with IoT sensors installed throughout your workspace. These sensors collect real-time occupancy data, which is analyzed to provide insights on space usage, efficiency, and opportunities for optimization.
Absolutely. The platform is designed to support flexible and hybrid work models by enabling adaptive space allocation, monitoring evolving usage patterns, and ensuring that spaces align with how employees actually work.
You’ll see detailed metrics on occupancy trends, utilization rates, and space efficiency. These insights help you make decisions about reallocation, downsizing, or investing in additional workspace.
Spacewell integrates with leading CAD software (AutoCAD, Revit), IWMS platforms, BMS systems, and third-party IoT sensors. Our open API allows for custom integrations with HR, booking, and facility platforms to unify your tech stack.
Implementation varies based on scope, but most clients are up and running in 6–12 weeks for a pilot location. We offer phased deployment, onboarding support, and pre-configured templates to accelerate time to value.
Organizations typically see a 10–30% reduction in space-related costs through improved occupancy visibility and layout optimization. Additional benefits include increased employee satisfaction, better lease negotiation leverage, and smarter portfolio planning.
You can use your existing IoT infrastructure if it meets our data requirements. Spacewell supports sensor-agnostic integration, making it easy to connect data from providers like XY Sense, VergeSense, Cisco Spaces, and others.
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Start Optimizing Your Workspace Today
Bring clarity to space planning and make every square meter count. With Spacewell’s smart space management and workplace management system, you can streamline layout decisions, reduce wasted space, and align your work environment with evolving needs.
