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Vendor Management Software for Smarter Supplier Coordination

Centralize Vendor & Contract Management for Greater Control and Clarity

Managing vendor relationships and contracts doesn’t need to be complicated. Spacewell’s Vendor Management Software brings everything into one intuitive platform, helping facility and procurement teams track vendors, automate workflows, and reduce administrative overhead.

Key Benefits

Bring all vendor and contract data together and unlock greater operational oversight with less manual effort.

Avoid Fragmented Documentation

Centralize contracts and vendor records to eliminate confusion and streamline auditing.

Streamline Quotation Processes

Launch and manage quote requests quickly to ensure you always choose the right supplier.

Automate Tasks and Notifications

Set automatic reminders for expirations and renegotiations, so nothing slips through the cracks.

Optimize Vendor Assignment

Automatically assign preferred vendors based on geography, service type, or performance.

Keep Costs Under Control

Monitor invoicing, link contracts to work orders, and maintain full financial visibility.

How It Works

Central Vendor Database

Maintain a searchable, filterable list of approved vendors and contractors with profile details.

Job Assignment Automation

Assign vendors to work orders automatically based on location, availability, or predefined rules.

Integrated Workflows

Fully connected to Spacewell’s work order, invoice, and purchase order modules.

Invoice & Financial Tracking

Log costs and monitor invoice status in one place for better financial reporting.

Contract Lifecycle Management

Draft, sign, renew, or terminate contracts all within a single platform.

Ready to see it in action?

60

countries with Spacewell presence

2.000

customers worldwide

10K+

buildings managed

Why Choose Spacewell Vendor Management?

Centralized Oversight of All Vendors & Contracts.
Automated Vendor Selection Based on Job Criteria.
Lifecycle Visibility from Contract Drafting to Renewal.
Real-Time Alerts for Key Deadlines and Milestones.
Integrated Workflows with Procurement & Maintenance.
Financial Transparency Through Linked Invoice Tracking.
Integrations

Connect Spacewell Asset Management with Your Building Systems

Spacewell integrates with building management systems, financial software, document archives, and more, so your planning stays synced with operational reality.

Need a custom integration for your asset data or compliance system?

Contact us

Spacewell Plans

Choose the plan that suits your business needs

Entry

Get up and running with an asset management solution that offers preventive maintenance, asset cataloguing, and service request management.

Key features

  • Building & asset management: Track buildings & assets.
  • Organization data: Manage contacts, users, and suppliers.
  • Document management: Store & access documents.
  • Supplier contracts: Manage contracts with suppliers.
  • Service requests: Submit and manage service requests.
  • Work orders: Handle reactive work orders.
  • Preventive maintenance: Plan & execute preventive tasks.
  • Long term maintenance: Integrate with LTM planning.*
  • Reporting: Generate operational reports.
  • Single sign-on: Use SSO including AD integration.
  • Compliance: Ensure compliance with regulations.**

*Requires the additional product license of Spacewell Maintenance Planning
**Access to the Dutch legislation is sold separately as a license add-on

Advanced

POPULAR

Take your asset management to the next level with inventory tracking, project management, financial processing and integrations.

Everything in Entry, plus

  • Stock management: Track inventory levels.
  • Purchasing: Create purchase orders and proposals.
  • Inspections: Conduct inspections and checklists.
  • Rental contracts: Manage rental agreements.
  • Financial data: Track & process financial information.
  • Invoices: Track incoming and outgoing invoices.
  • Project management: Manage projects and tasks.
  • 3rd-party integrations: Connect with other systems.
  • Customizations: Customize pages, fields, and reports.

Ultimate

Get full-suite asset management with the possibility to customize workflows.

Everything in Advanced, plus

  • Advanced customization: Create custom processes and workflows.

Real-World Results

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What Our Customers Say

“For us, O-Prognose is an important element in the preventive maintenance process”

Gertjan van Driessche
Maintenance Coordinator, Foundation for Regional Care Provision (SVRZ)

“Now, with the IWMS, we’ve moved from ‘managing by intuition’ to ‘managing by data’ – which provides the robust precision we prefer, as a data-driven business at our core.”

Joran Lise
Contract manager hard services, Booking.com

“Thanks to O-Prognose, our basic information is recorded in a structured way and can easily be used for subsequent work. Our collaboration with Spacewell (formerly Plandatis) goes even further. We have shared our experience with them regarding inspections according to the RGD BOEI methodology. They then used this as input for the development of their new software release.”

Henry Heida
Project Manager, Sweco

Frequently Asked Questions

What type of vendor contracts can I manage?

You can manage all types, including services, maintenance, leasing, utilities, and more—all stored in a searchable, centralized system.

Does it support financial data tracking?

Yes, the system logs invoice and payment information and ties it directly to vendor profiles and contracts.

Can I assign vendors to jobs automatically?

Absolutely. You can define rules based on location, service category, and past performance.

Is the system useful for both small and large portfolios?

Yes, it scales effortlessly to support single-site operations or global vendor networks.

Resources

Hybrid work and digital transformation are driving huge changes in FM. We share resources and guidance to help you stay on top of your game.

Heylen Heerlen warehouse

Heylen Warehouses chooses the flexible workflows of Spacewell

Challenge: maintenance management of logistics buildings Heylen Warehouses develops, leases, and manages future-oriented buildings for …
Mercedes-Benz Dealer Bedrijven Spacewell Ambassador groepsfoto

Mercedes-Benz Dealer Bedrijven becomes first Spacewell Ambassador

Spacewell’s customer base is constantly growing also because of our enthusiastic users. We would like …

Blog

Ideas and best practices for building managers and workplace leaders

Webinars

 Live sessions and replays on energy, maintenance, and hybrid work

Insights

Insights into IWMS, ESG, and smart building ROI

Optimize Your Vendor Management Processes

Simplify contract handling, automate vendor workflows, and gain end-to-end visibility with Spacewell’s Vendor Management Software.

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