
Vendor Management Software for Smarter Supplier Coordination
Centralize Vendor & Contract Management for Greater Control and Clarity
Managing vendor relationships and contracts doesn’t need to be complicated. Spacewell’s Vendor Management Software brings everything into one intuitive platform, helping facility and procurement teams track vendors, automate workflows, and reduce administrative overhead.
Key Benefits
Bring all vendor and contract data together and unlock greater operational oversight with less manual effort.
Avoid Fragmented Documentation
Centralize contracts and vendor records to eliminate confusion and streamline auditing.
Streamline Quotation Processes
Launch and manage quote requests quickly to ensure you always choose the right supplier.
Automate Tasks and Notifications
Set automatic reminders for expirations and renegotiations, so nothing slips through the cracks.
Optimize Vendor Assignment
Automatically assign preferred vendors based on geography, service type, or performance.
Keep Costs Under Control
Monitor invoicing, link contracts to work orders, and maintain full financial visibility.
How It Works
Central Vendor Database
Maintain a searchable, filterable list of approved vendors and contractors with profile details.

Job Assignment Automation
Assign vendors to work orders automatically based on location, availability, or predefined rules.

Integrated Workflows
Fully connected to Spacewell’s work order, invoice, and purchase order modules.

Invoice & Financial Tracking
Log costs and monitor invoice status in one place for better financial reporting.

Contract Lifecycle Management
Draft, sign, renew, or terminate contracts all within a single platform.

60
countries with Spacewell presence
2.000
customers worldwide
10K+
buildings managed

Why Choose Spacewell Vendor Management?






Connect Spacewell Asset Management with Your Building Systems
Spacewell integrates with building management systems, financial software, document archives, and more, so your planning stays synced with operational reality.


























































Need a custom integration for your asset data or compliance system?
Contact usSpacewell Plans
Choose the plan that suits your business needs
Entry
Get up and running with an asset management solution that offers preventive maintenance, asset cataloguing, and service request management.
Key features
- Building & asset management: Track buildings & assets.
- Organization data: Manage contacts, users, and suppliers.
- Document management: Store & access documents.
- Supplier contracts: Manage contracts with suppliers.
- Service requests: Submit and manage service requests.
- Work orders: Handle reactive work orders.
- Preventive maintenance: Plan & execute preventive tasks.
- Long term maintenance: Integrate with LTM planning.*
- Reporting: Generate operational reports.
- Single sign-on: Use SSO including AD integration.
- Compliance: Ensure compliance with regulations.**
*Requires the additional product license of Spacewell Maintenance Planning
**Access to the Dutch legislation is sold separately as a license add-on
Advanced
Take your asset management to the next level with inventory tracking, project management, financial processing and integrations.
Everything in Entry, plus
- Stock management: Track inventory levels.
- Purchasing: Create purchase orders and proposals.
- Inspections: Conduct inspections and checklists.
- Rental contracts: Manage rental agreements.
- Financial data: Track & process financial information.
- Invoices: Track incoming and outgoing invoices.
- Project management: Manage projects and tasks.
- 3rd-party integrations: Connect with other systems.
- Customizations: Customize pages, fields, and reports.
Ultimate
Get full-suite asset management with the possibility to customize workflows.
Everything in Advanced, plus
- Advanced customization: Create custom processes and workflows.
Frequently Asked Questions
You can manage all types, including services, maintenance, leasing, utilities, and more—all stored in a searchable, centralized system.
Yes, the system logs invoice and payment information and ties it directly to vendor profiles and contracts.
Absolutely. You can define rules based on location, service category, and past performance.
Yes, it scales effortlessly to support single-site operations or global vendor networks.

Optimize Your Vendor Management Processes
Simplify contract handling, automate vendor workflows, and gain end-to-end visibility with Spacewell’s Vendor Management Software.