Smart Facility Software for Modern Building Operations
Streamline Workflows, Automate Requests, and Improve Efficiency with One Platform
Spacewell’s smart facility software helps you take control of maintenance, cleaning, inventory, and service requests from a single interface. Designed for agile teams, our platform combines automated workflows with a complete facility management system to reduce friction and boost performance.
Why Choose Spacewell Asset?
Spacewell’s smart facility software brings structure and speed to everyday operations. By combining workflow automation, multichannel request handling, and intelligent ticketing, it empowers facility teams to deliver responsive, efficient service—at scale. Whether you’re managing a single site or a global portfolio, the platform adapts to your processes, not the other way around.
Configure Your Workflows
Streamline operations with customizable workflows that reflect your facility’s structure and priorities. Automate task creation, approvals, and routing to accelerate resolution times and reduce administrative overhead.
Increase Efficiency with Automated Ticketing
Ensure service requests are assigned and resolved quickly using skills-based dispatching and real-time availability. Auto-generate work orders from tickets or maintenance triggers to eliminate delays and manual steps.
Allow Multiple-Channel Accessibility
Enable occupants to report issues or request services via mobile apps, QR codes, interactive floorplans, or kiosks. Centralize all requests into a single system to enhance visibility and coordination across teams.
How It Works
Streamline Requests with Self-Service Access
Simplify employee requests with self-service tools and centralize requests from multiple channels in a single point, allowing users to scan QR codes or use the floorplan to book tickets even faster.
Maintain Inventory Without the Manual Work
Centrally manage your facilities’ inventory with minimal administration, keeping stocks at the right level using different replenishment methods. Quickly browse stock items and view their status (reserved, available, reordered, etc.)
Plan Team Workloads with a Visual Scheduler
Use the interactive planning board to plan your workload efficiently. Get a clear view of your team’s availability, including holiday or sickness absences, and see planned work per team member.
60
countries with Spacewell presence
2.000
customers worldwide
10K+
buildings managed
Why Choose Spacewell Asset?
Connect Spacewell Asset Management with Your Building Systems
Centralize asset operations without the integration complexity. Spacewell integrates with CAFM tools, IoT sensors, ERP platforms, and document management systems—giving you full asset visibility and control across your portfolio from day one.
Need a custom integration for your asset data or compliance system?
Contact usAsset Plans
Choose the plan that suits your business needs.
Entry
Get up and running with an asset management solution that offers preventive maintenance, asset cataloguing, and service request management.
Key features
- Building & asset management: Track buildings & assets.
- Organization data: Manage contacts, users, and suppliers.
- Document management: Store & access documents.
- Supplier contracts: Manage contracts with suppliers.
- Service requests: Submit and manage service requests.
- Work orders: Handle reactive work orders.
- Preventive maintenance: Plan & execute preventive tasks.
- Long term maintenance: Integrate with LTM planning.*
- Reporting: Generate operational reports.
- Single sign-on: Use SSO including AD integration.
- Compliance: Ensure compliance with regulations.**
*Requires the additional product license of Spacewell Maintenance Planning
**Access to the Dutch legislation is sold separately as a license add-on
Advanced
Take your asset management to the next level with inventory tracking, project management, financial processing and integrations.
Everything in Entry, plus
- Stock management: Track inventory levels.
- Purchasing: Create purchase orders and proposals.
- Inspections: Conduct inspections and checklists.
- Rental contracts: Manage rental agreements.
- Financial data: Track & process financial information.
- Invoices: Track incoming and outgoing invoices.
- Project management: Manage projects and tasks.
- 3rd-party integrations: Connect with other systems.
- Customizations: Customize pages, fields, and reports.
Ultimate
Get full-suite asset management with the possibility to customize workflows.
Everything in Advanced, plus
- Advanced customization: Create custom processes and workflows.
Heylen Warehouses chooses the flexible workflows of Spacewell
Care institution SVRZ: a progressive approach to building maintenance, sustainability, and energy transition
Mercedes-Benz Dealer Bedrijven becomes first Spacewell Ambassador
What Our Customers Say
“Thanks to O-Prognose, our basic information is recorded in a structured way and can easily be used for subsequent work. Our collaboration with Spacewell (formerly Plandatis) goes even further. We have shared our experience with them regarding inspections according to the RGD BOEI methodology. They then used this as input for the development of their new software release.”
Henry Heida
Project Manager, Sweco
Frequently Asked Questions
Both options are available. If you prefer to use the existing templates, you can quickly set up and start running your operations to facilitate standard work. If you prefer to create your own processes and workflows, you can easily do it in our software.
You can automatically generate work orders from helpdesk tickets, preventive maintenance plans, or sensor triggers.
The planning board offers an overview of all ongoing tasks and team members to help you organize your team, manage workloads, and resolve issues in time. Simply drag and drop work orders on the planning board to adjust your planning.
Yes. You can give suppliers access to a supplier portal to handle the work orders and update their status to have a complete overview.
Yes, you can select role-specific rights to give technicians easy access to materials needed to execute work orders and prevent unauthorized stock operations.
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Make Facility Management Easier for Everyone
Eliminate silos, slowdowns, and guesswork. Spacewell’s Smart Facility Software gives your team the tools to work faster, track requests effortlessly, and deliver better service across every building you manage.
