Facility Management Software for Operational Control and Asset Longevity
Smarter Maintenance, Happier Occupants, and Better Bottom Lines
Spacewell’s facility management software helps you automate daily operations, extend asset life, and ensure seamless service delivery. Designed for hybrid workplaces, it brings maintenance, inventory, vendors, and compliance into one cohesive system.
Trusted by over 2000 industry leaders
Key Benefits of Maintenance and Facility Management Software
Modern facility management requires more than checklists. Spacewell gives you the control, visibility, and automation to improve service delivery while cutting operational waste.
Workflow-Based Automation
Digitize repetitive tasks with customizable workflows tailored to your operations. From helpdesk requests to preventive maintenance, stay on top of everything with less effort.
Real-Time Maintenance & Ticketing
Automatically route work orders based on skills, priority, or location. Improve response times, reduce errors, and keep teams focused on what matters most.
Multi-Channel Helpdesk Access
Enable staff and occupants to submit service requests through mobile apps, QR codes, floorplans, or web portals — wherever they are, however they work.
Inventory and Resource Optimization
Track inventory levels, assign technicians, and prevent shortages or delays. Keep costs under control while ensuring your team always has the tools they need.
All-in-One Facility Management Platform
A modular solution to meet every facility challenge — today and tomorrow.
Facility Management
Automate day-to-day operations like cleaning, catering, and repair services with customizable workflows and ticketing systems.
- Helpdesk ticket routing based on team availability or skill.
- Preventive and reactive maintenance management.
- Drag-and-drop scheduling with an interactive planning board.
- Real-time status updates for every task
Asset Management
Centralize data for every asset, from HVAC units to lighting systems, to gain a full picture of your operational landscape.
- Create and manage digital records for all assets.
- Monitor condition and schedule recurring inspections.
- Extend asset life with proactive maintenance.
- Link assets to suppliers, contracts, and locations.
Maintenance Planning
Get ahead of costly surprises with long-term strategic planning tools built for scalability.
- Forecast costs over 10, 20, or 50 years.
- Scenario-based modeling for capital planning.
- Prioritize critical repairs through condition-based assessments.
- Align with ISO and industry maintenance standards.
Vendor & Contract Management
Gain full visibility into vendor relationships and contract status with centralized controls.
- Track renewals, costs, and expiration dates.
- Manage vendor performance across multiple location.s
- Automate notifications and approval flows.
- Maintain a complete vendor history in one place.
Regulatory Compliance
Simplify compliance tracking and mitigate operational risks through centralized documentation and proactive alerts.
- Store and track permits, audits, certifications.
- Generate compliance reports for stakeholders.
- Avoid fines and ensure occupant safety.
- Maintain digital records with full traceability.
60
countries with Spacewell presence
2.000
customers worldwide
10K+
buildings managed
What Our Customers Say
“Thanks to O-Prognose, our basic information is recorded in a structured way and can easily be used for subsequent work. Our collaboration with Spacewell (formerly Plandatis) goes even further. We have shared our experience with them regarding inspections according to the RGD BOEI methodology. They then used this as input for the development of their new software release.”
Henry Heida
Project Manager, Sweco
Heylen Warehouses chooses the flexible workflows of Spacewell
Care institution SVRZ: a progressive approach to building maintenance, sustainability, and energy transition
Mercedes-Benz Dealer Bedrijven becomes first Spacewell Ambassador
Easily Connect to Your Facility and Workplace Ecosystem
Spacewell’s facility management software integrates with your existing tools, including IoT sensors, CAFM, ERP, and BMS. Use our open API or 200+ connectors to create a truly connected building ecosystem.
Need a custom integration?
Contact usFlexible Plans to Fit Your Portfolio
Whether you’re managing a single site or a global real estate portfolio, we’ve got a plan that scales with you.
- Single-site implementation.
- Regional or enterprise rollouts.
- Modular pricing based on features.
Entry
Get up and running with an asset management solution that offers preventive maintenance, asset cataloguing, and service request management.
Key features
- Building & asset management: Track buildings & assets.
- Organization data: Manage contacts, users, and suppliers.
- Document management: Store & access documents.
- Supplier contracts: Manage contracts with suppliers.
- Service requests: Submit and manage service requests.
- Work orders: Handle reactive work orders.
- Preventive maintenance: Plan & execute preventive tasks.
- Long term maintenance: Integrate with LTM planning.*
- Reporting: Generate operational reports.
- Single sign-on: Use SSO including AD integration.
- Compliance: Ensure compliance with regulations.**
*Requires the additional product license of Spacewell Maintenance Planning
**Access to the Dutch legislation is sold separately as a license add-on
Advanced
Take your asset management to the next level with inventory tracking, project management, financial processing and integrations.
Everything in Entry, plus
- Stock management: Track inventory levels.
- Purchasing: Create purchase orders and proposals.
- Inspections: Conduct inspections and checklists.
- Rental contracts: Manage rental agreements.
- Financial data: Track & process financial information.
- Invoices: Track incoming and outgoing invoices.
- Project management: Manage projects and tasks.
- 3rd-party integrations: Connect with other systems.
- Customizations: Customize pages, fields, and reports.
Ultimate
Get full-suite asset management with the possibility to customize workflows.
Everything in Advanced, plus
- Advanced customization: Create custom processes and workflows.
Frequently Asked Questions
Yes. Use our intuitive workflow builder or choose from prebuilt templates for a faster setup.
Absolutely. Work orders can be auto-generated from helpdesk tickets, maintenance schedules, or sensor alerts.
Yes. Use the vendor portal to collaborate directly and assign tasks with full transparency.
Custom dashboards, audit logs, compliance overviews, and exportable data for operational insights.
Yes. Role-based access ensures each stakeholder only sees what they need — from technicians to executives.
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Bring Order to Your Facility Operations
Run better buildings with less effort. Spacewell helps you automate the routine, optimize your assets, and create facilities that work smarter — not harder.
