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Hospitality management and meeting room booking system

Ensure an optimal meeting and visitor experience
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Multiple touchpoints

A wide range of touchpoints assist different types of users in different situations across the workplace
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Real-time occupancy

Live data from sensors shows space availability in real-time on floor plans and cancels vacant meetings
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One-stop-shop

Integrated hospitality management melds workplace reservations with visitor handling

Reservations made simple

Woman uses the self-service kiosk in the store

Kiosk

With its large interactive display, it’s ideal for high-traffic areas. Integrated with the IoT, it shows real-time occupancy on floor plans and enables instant booking of rooms, services and tickets.

Mobile apps

Mobile app

More than a mere room booking app, this workplace digital assistant makes it easy to book rooms, services, and catering. Report issues, rate, and review spaces or locate a coworker and find adequate space

Meeting room reservation

Room Display

Ideal for short-notice booking of spaces and services. These beautifully designed touchscreens connect with the IoT and allow building users to take full advantage of building facilities.

Reservations on web screenshot on laptop

Web

Conveniently book spaces, services, and equipment all at once. Empower workers through self-service and advanced features for more complex reservations

outlook add-in screensho

Outlook Add-in

Find a meeting room from your Outlook appointment. Simply open the add-in, search, and select a room from the list, then select and order extra services.

nfc tag icon on mobile phone

NFC

Use your badge or smartphone: by scanning a workplace tag or room display you can book that space instantly without having to enter any information

Kiosk

Woman uses the self-service kiosk in the store

With its large interactive display, it’s ideal for high-traffic areas. Integrated with the IoT, it shows real-time occupancy on floor plans and enables instant booking of rooms, services and tickets

Mobile app

Mobile apps

More than a mere room booking app, this workplace digital assistant makes it easy to book rooms, services, and catering. Report issues, rate, and review spaces or locate a coworker and find adequate space

Room Display

Meeting room reservation

Ideal for short-notice booking of spaces and services. These beautifully designed touchscreens connect with the IoT and allow building users to take full advantage of building facilities.

Web

Reservations on web screenshot on laptop

Conveniently book spaces, services, and equipment all at once. Empower workers through self-service and advanced features for more complex reservations

Outlook Add-in

outlook add-in screenshot

Find a meeting room from your Outlook appointment. Simply open the add-in, search, and select a room from the list, then select and order extra services.

NFC

nfc tag icon on mobile phone

Use your badge or smartphone: by scanning a workplace tag or room display you can book that space instantly without having to enter any information

Effortlessly manage meetings and services

Screenshot of end to end software on a laptop

Effortlessly manage meetings and services

  • Reliable reservations process through a single, centralized point of reference
  • Full integration with work orders, stock management, and reception services
  • Allocation and charge-back of costs using configurable business rules

By using intelligent technology, Spacewell Meeting Room Displays have improved occupancy of our 200 meeting rooms by 30%

Peggy Excelmans

Facilities It Systems Team Lead, Flemish Government

Sensor data integration

Release vacant rooms sensor

Sensor data integration

  • Shows real-time occupancy of meeting rooms and desks
  • Non-intrusive and easily placed across your workspaces
  • Anonymous data capture respects the privacy of individuals
  • Sensor-based protocols cancel “ghost” meetings to increase available spaces

Visitor handling

Visitor handling screenshot on a laptop

Visitor handling

  • Quick registration of incoming and leaving visitors
  • Reduced waiting lines through automated self-check-in
  • Custom design and printing of name cards
  • Registration of badges and follow-up on badge return
  • Presence tracking for evacuation purposes
  • Visitor announcement while booking rooms
  • Import of bulk visitor lists for large events

Dashboards

 Dashboards screenshot on a laptop

Dashboards

  • View live and historical data showing the measured reality
  • Analyse trends (occupancy, use of services, KPIs)
  • Predict evolutions (right-size space and services)

Interested?

Request a demo or get a quote

Looking for ways to further improve your office for the 6ft/1.5m world? Check out our solutions.