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Hospitality management and meeting room booking system

Ensure an optimal meeting and visitor experience

Multiple touchpoints

A wide range of touchpoints assist different types of users in different situations across the workplace

Real-time occupancy

Live data from sensors shows space availability in real-time on floor plans and cancels vacant meetings

One-stop-shop

Integrated hospitality management melds workplace reservations
with visitor handling

Reservations made simple

Kiosk

With its large interactive display, it’s ideal for high-traffic areas. Integrated with the IoT, it shows real-time occupancy on floor plans and enables instant booking of rooms, services and tickets

Web

 Conveniently book spaces, services, and equipment all at once. Empower workers through self-service and advanced features for more complex reservations 

Mobile app

More than a mere room booking app, this workplace digital assistant makes it easy to book rooms, services, and catering. Report issues, rate, and review spaces or locate a coworker and find adequate space

Outlook Add-in

Find a meeting room from your Outlook appointment. Simply open the add-in, search, and select a room from the list, then select and order extra services.

Room Display

Ideal for short-notice booking of spaces and services. These beautifully designed touchscreens connect with the IoT and allow building users to take full advantage of building facilities.

NFC

Use your badge or smartphone: by scanning a workplace tag or room display you can book that space instantly without having to enter any information

Effortlessly manage meetings and services

  • Reliable reservations process through a single, centralized point of reference
  • Full integration with work orders, stock management, and reception services
  • Allocation and charge-back of costs using configurable business rules
 By using intelligent technology, Spacewell Meeting Room Displays have improved occupancy of our 200 meeting rooms by 30%”
Peggy Excelmans

Facilities It Systems Team Lead, Flemish Government

Sensor data integration

  • Shows real-time occupancy of meeting rooms and desks
  • Non-intrusive and easily placed across your workspaces
  • Anonymous data capture respects the privacy of individuals
  • Sensor-based protocols cancel “ghost” meetings to increase available spaces

Visitor handling

  • Quick registration of incoming and leaving visitors
  • Reduced waiting lines through automated self-check-in
  • Custom design and printing of name cards
  • Registration of badges and follow-up on badge return
  • Presence tracking for evacuation purposes
  • Visitor announcement while booking rooms
  • Import of bulk visitor lists for large events

Dashboards

  • View live and historical data showing the measured reality
  • Analyse trends (occupancy, use of services, KPIs)
  • Predict evolutions (right-size space and services)

Interested?

Request a demo or get a quote

We’re open for business. Check out our solutions to prepare your office for the 6 feet / 1.5m world and thrive in the post-COVID-19 era.